Invitations
The Invitations tab allows owners to manage user invitations to join the Extension Kit portal.
You can:
- View all invitations in the Invitations list.
- Send new invitations.
- Edit existing invitations.
- Resend invitations.
- Revoke invitations.
- Delete invitations.
Invitations list
The Invitations list displays all invitations sent to users to join the portal. You can hover over the header to use the sorting column arrow. The following information appears:
| Field | Description |
|---|---|
| Email address of the invited user. | |
| Role | Role assigned to the invited user. It can be None, Reader, Contributor or Owner. |
| Tenant | Tenant to which the user is invited. |
| Expires on | Date and time when the invitation expires. |
| Status | Status of the invitation. It can be: - Pending: Sent but not accepted. - Accepted: Accepted by the user. - Revoked: Revoked by an administrator. |
| Last access | Date, time and user who last edited or sent the invitation. |
Send invitations
To send a new invitation, select the Send invitations button and the Invite user modal will open.
The Invite user modal requires the following information:
| Field | Description |
|---|---|
| Tenant | The tenant to which the user is invited. This field is prepopulated with the current tenant, open the drop-down to select a different one. Available only for administrators. |
| Enter the email to send the invitation. This will also be the log in email for the user. | |
| Role | The role that the user will have in the portal. It can be None, Reader, Contributor or Owner. |
After you filled them in, select the + Add button to enable the Send button. You can add several invitations before sending them. Once you have sent the invitations, you will not be able to edit or resend the invitation for a minute. After that time, you can edit or resend the invitation if needed.
Edit invitations
To edit an existing invitation, select the invitation you want to edit from the Invitations list. This will open the Edit invitation modal with the invitation details pre-filled.
The Edit invitation modal has the following information:
| Field | Description |
|---|---|
| Read-only field with the email address of the invited user. | |
| Role | Select a new role from the drop-down. |
Select the Save button to resend the invitation. Once you resend it, you will not be able to edit or resend the invitation for a minute. After that time, you can edit or resend the invitation again if needed.
Resend invitations
Resending an invitation is only available for Pending invitations. Select the Resend button available in the invitation entry in the Invitations list.
Once you resend it, you will not be able to edit or resend the invitation for a minute. After that time, you can edit or resend the invitation again if needed.
Revoke invitations
Revoking an invitation is only available for Pending invitations. Select the Revoke button available in the invitation entry in the Invitations list.
A revoked invitation cannot be deleted, as this ensures the system maintains a complete history of all invitation actions (sending, resending, revoking).
Delete invitations
Deleting an invitation is only available for Pending invitations. Select the Delete button available in the invitation entry in the Invitations list.
This will remove the invitation from the list and it will no longer be accessible.